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Privacy Policy

Last updated: December 4, 2025

1. Introduction

[Company name] ("we," "us," or "our") operates the website https://siaw26.com (the "Website"), which serves as an informational platform for our upcoming 2026 conference.

We are committed to protecting the privacy of all individuals who interact with our Website and comply with the European Union's General Data Protection Regulation (GDPR).

This policy explains how we collect, use, and store personal data submitted through our optional pre-registration form.

2. Data Controller

[Company name] [Insert Company Address in Italy] - Email: info@siaw2026.com

3. Data We Do Not Collect

Simple browsing of the Website does not involve the collection of any personal data, IP addresses, or tracking cookies. We do not use analytics services to monitor visitor behavior.

4. Data We Do Collect

We only collect personal data when you voluntarily choose to fill out and submit the pre-registration form available on the Website.

The data fields we collect are:

Mandatory Fields

  • First name
  • Last name
  • Email

Optional Fields

  • Education Degree or program
  • Year of program
  • Phone number
  • Purchasing interests regarding the event

5. Purpose and Legal Basis for Data Processing (GDPR)

Purpose of Processing

Your data is processed for the following purposes:

  • To manage your expression of interest in the SIAW 2026 conference.
  • To provide you with updates, announcements, and key information regarding the conference, tickets, and speakers.
  • To gauge market demand and structure ticketing and sponsorship options.

Legal Basis (GDPR Article 6(1)(a))

The legal basis for processing your personal data is your explicit consent. By submitting the pre-registration form, you are actively and affirmatively consenting to the collection and processing of your personal data for the purposes outlined above.

6. Sharing and Transfer of Data

The personal data you submit via the pre-registration form is sent directly and securely to Google for organization and management purposes.

  • Data Processor: Google, Inc., acting as our data processor
  • International Transfer: As Google is a U.S.-based company, your data may be transferred to and stored in countries outside the European Economic Area (EEA). We ensure that any such transfer is protected by adequate safeguards, primarily through Google's commitment to Standard Contractual Clauses (SCCs) to ensure a level of protection equivalent to that offered within the EU.

We do not share your personal data with any other third parties for marketing purposes.

7. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements.

Generally, we will retain pre-registration data until the conclusion of the SIAW 2026 conference, or until you withdraw your consent and request deletion, whichever comes first.

8. Your GDPR Rights

As a data subject under the GDPR, you have the following rights concerning your personal data:

  • Right of Access: The right to request copies of your personal data.
  • Right to Rectification: The right to request that we correct any information you believe is inaccurate or incomplete.
  • Right to Erasure ('Right to be Forgotten'): The right to request that we erase your personal data under certain conditions.
  • Right to Restrict Processing: The right to request that we restrict the processing of your personal data, under certain conditions.
  • Right to Object to Processing: The right to object to our processing of your personal data, under certain conditions.
  • Right to Data Portability: The right to request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.
  • Right to Withdraw Consent: The right to withdraw your consent at any time, where consent is the legal basis for processing your data.

To exercise any of these rights, please contact us at the email address provided in Section 2.

9. Right to Lodge a Complaint

If you believe that [Company name] has not addressed your privacy concerns satisfactorily or is processing your data unlawfully, you have the right to lodge a complaint with a supervisory authority. Since we are an Italian company, you may contact the Italian Data Protection Authority (Garante per la protezione dei dati personali).

10. Policy Changes

We may update this Privacy Policy from time to time. The "Last Updated" date at the top of this policy will indicate when changes were made. We encourage you to review this policy periodically.